ASSESSMENT, EVALUATION AND REPORTING GUIDELINES
Late/Missed Assignments and Academic Dishonesty & Plagiarism
The following are Assessment, Evaluation and Reporting Guidelines for use at Notre Dame Catholic Secondary School. These guidelines are consistent with the HCDSB’s Assessment, Evaluation and Reporting Guidelines for Secondary Schools, 2007 and Late and Missed Assignments 2011. It is the expectation that all students of Notre Dame Catholic Secondary School comply with these guidelines, in an effort to improve student learning and promote continued excellence in Catholic education.
Expectations and Responsibilities
Teachers should understand that…
- Staff have an obligation to fully discuss with students late and missed assignment guidelines and procedures;
- Regular and meaningful communication with parents and students, and when necessary, administration, will take place;
- The return of student work needs to be timely in order to provide the students with feedback to promote growth and learning;
- Professional judgment should be used when assessing and evaluating overall student progress and achievement;
- There should be logical consequences for late or missed assignments. The consequences should not significantly affect the final mark.
Students should understand that…
- They must take responsibility for their own learning, which includes time management and organization;
- It is never acceptable to submit work late
- All assessment and evaluation activities must be submitted on the assigned date, unless the teacher has agreed to an alternative date prior to the final submission date;
- Some deadlines are absolute, as teachers need to report on student progress by a given date (reporting periods);
- Failure to submit an assignment may ultimately result in a mark of zero being assigned if there is insufficient evidence of achievement;
- They should take initiative to seek assistance, which is always available to them, when they are not confident about concepts or skills;
Parents should understand that…
- Open communication regarding student progress and assignment/test guidelines between parents, teachers, and students is a key factor in developing a culture of responsibility for assessment and evaluation;
- Students must assume responsibility for their own learning;
- Assistance is available for students who experience difficulty or when they are not confident about concepts or skills.
- Certain deadlines are absolute because of professional responsibilities and timelines and, therefore, failure to submit an assignment may result in a mark of ‘zero’ being recorded if there is insufficient evidence of achievement;
- Planned absences must be clearly communicated to the administration and teachers in a timely manner;
MISSED IN-CLASS EVALUATION POLICY
** An in‐class evaluation may be a test, quiz, lab, oral seminar or presentation, culminating task etc.**
Absences Notified in Advance
- If a student knows in advance that s/he will be absent for an in‐class evaluation (e.g. due to a field trip, retreat, athletic event), it is the responsibility of the student to notify the teacher prior to the absence. Arrangements will be made for an alternative in‐class evaluation date at the teacher’s discretion. This alternate date may be either before or after the original date, and may or may not be during class time.
- If a student is away unexpectedly and misses an in‐class evaluation for a legitimate reason (e.g. illness), it is the responsibility of the student to approach the teacher about the missed in‐class evaluation on the day that they return to school. The in‐class evaluation may be completed on this first day back or at a time/date arranged with the teacher.
- Students may be given a Missed/Late Assessment Contract, which must be completed and signed by a parent/guardian, indicating the parent’s awareness that an in‐class evaluation was missed. The form must be returned to the teacher on the next school day.
- In lieu of the contract, a documented phone call home may be made by the teacher to a parent/guardian to communicate the missed in‐class evaluation and re‐schedule an alternate date and time for the evaluation to be made up.
- Should the student fail to comply with the above, the teacher will involve the administration and disciplinary consequences may ensue, as well, the teacher may record a mark of ‘zero’ for that evaluation.
- Students who leave school on the day of an in‐class evaluation (i.e. become ill during the school day), should make every effort to see both their classroom teacher and a member of administration before doing so. Failure to do so may be considered truancy.
- If it is determined that a student was truant during the period of an in‐class evaluation, the teacher will notify the parent/guardian and refer the student to administration for disciplinary action. The evaluation may not be rescheduled and may impact the student’s final grade.
Academic Dishonesty & Plagiarism
Cheating is academic dishonesty. Any student found cheating during an in‐class evaluation may receive a mark of zero. In all cases of cheating, a parent/guardian will be contacted and the student will be referred to the administration for disciplinary action.
- Seek clarification from teachers about what constitutes plagiarism;
- Seek help when their research skills are deficient;
- Ensure that all work is original and that they cite sources accurately and consistently.
- Define and explain plagiarism and academic dishonesty;
- Instruct students on appropriate research and citation practices;
- Monitor student’s work and provide ongoing feedback;
- Ensure that student work completed within a group is evaluated individually;
- Ensure that assignments for evaluation, tests and exams are completed under their supervision;
- Inform parent/guardian and Administration of any serious incident of academic dishonesty.
- Require the student to do supplementary or alternative work;
- In consultation with Aministration assign a grade penalty up o the full valueof the work to be evaluated.
- Meet with the student, parent/guardian and teacher;
- Assign consequences;
- Limit the student’s eligibility for school awards;
- Suspend the student.
Late and Missed Assignments
- Assignments assigned in class where time is given for completion during class time are due at the end of class. Where the assignment is not completed, the student may be required to stay after school or during lunch in order to complete the work. Failure to comply will be dealt with by administration.
- If a student has a non‐school related absence on the day an assignment is due, they must submit the assignment directly to the teacher on their first day back at school or at the discretion of the teacher. If a student has a school‐related absence, students are required to hand in the assignment either to the office or the teacher prior to leaving school.
- Should there be extenuating circumstances (i.e. long term illness, funeral etc.), the student’s parent or guardian must notify the school and/or teacher and alternative arrangements will be made.
- The Missed/Late Assessment Contract must be completed for ALL late or missing assignments and assessment pieces. In lieu of the Missed/Late Assessment Contract, teachers may contact parents directly by phone. Written documentation of the contact home should be kept by the teacher.
- Vacations: All assignments must be submitted prior to leaving, or other arrangements must be in place with the teacher one week prior to departure.
- Please be advised that the Missed/Late Assessment Contract is binding at Notre Dame Catholic Secondary School. Students who contravene the terms of the contract and fail to submit the assignment by a specified date may receive mark of ‘zero’.
- Plagiarism is academic dishonesty. Students are expected to do their own work. Ideas borrowed from other sources must be properly referenced. Failure to do so may result in a mark of ‘zero’ being assigned. Administration must be contacted in instances of plagiarism for assessment pieces.